Sales Coordinator

    • Job Tracking ID: 512688-603555
    • Job Location: Burbank, CA
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: January 04, 2018
    • Years of Experience: Not Applicable
    • Starting Date: ASAP
    • Hotel: Los Angeles Marriott Burbank Airport
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Job Description:

The Los Angeles Marriott Burbank Airport is seeking a dynamic, experienced Sales Coordinator to take on the challenge of a unique position within a 488-room hotel that boasts 50,000 square feet of event space. The Los Angeles Marriott Burbank Airport is conveniently located near Hollywood and Universal Studios in the center of the entertainment hub. Our property provides complimentary meals, employee events, great hotel discounts at over 5,700 hotels world-wide and perks for local events & attractions!Assists managers in all facets of sales/marketing/service process, from solicitation of sale through service of event while in-house, including after-event follow-up, by typing, copying, distributing and filing all related correspondence as well as answering and responding appropriately to incoming telephone calls

  • Office administrative experience preferable.
  • Hotel office administrative experience preferable.
  • Marriott experience/City fluent preferable.
  • Proven team player with positive uplifting attitude.

Acts as liaison between sales managers and clients in manager’s absence. Takes booking inquiry information via phone, and prepares proper paperwork.

Enters data, (operates various word processing and other software packages on a personal computer) to produce contracts, correspondence, forms, memoranda and other documents. Understands written and verbal instructions.

Answers telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercises decision making skills to direct callers' requests. Accurately records messages for staff and distributes the written messages to the staff members' office in a timely manner.

Distributes printed documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff. Transports printed documents weighing up to 10 pounds to offices, mailrooms and other locations throughout the hotel building.

Handles individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.

Organizes, files and retrieves documents in appropriate binders in order to maintain essential records used in the department operation. Organizes items alphabetically and numerically.

Supportive Functions:

In addition to performance of the above essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.

  • Relieves administrative staff as necessary.

  • Distributes outgoing and inter-office mail and documentation throughout hotel and to mail room.

  • Answers telephones for other individuals within department during their absence from the office.

  • Performs other related duties as assigned.

Experience and Skills:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

  • Basic secretarial knowledge such as business letter formats and telephone etiquette.

  • Excellent telephone skills and manners; ability to interact with fellow employees and clients of the hotel, both via phone and in person.

  • Working knowledge of Microsoft Word 2000.

  • Ability to read, write, and speak using excellent grammar and communication skills.

  • Ability to input data into a personal computer.

Education:

Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge, skills and abilities.

Experience:

One to two years experience in an administrative support position preferred.

We are an Equal Opportunity Employer M/F/V/

Benefits

We offer a comprehensive benefits package consisting of multiple medical insurance plans (PPO and HMO), dental plans, flexible spending accounts, matched 401k plan, life insurance, critical accident or illness, short term disability, paid time off, complimentary meals, hotel discounts, wellness programs.